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How to Write a WhatsApp Template for WooCommerce Order Notifications and Marketing

WhatsApp has become one of the most effective platforms for businesses to engage with customers. By integrating WooCommerce with WhatsApp, you can automate order notifications and marketing messages, enhancing customer experience and driving sales. WhatsApp uses templates for these communications to maintain quality and prevent spam. In this article, we’ll guide you on how to write effective WhatsApp templates for both WooCommerce order notifications and marketing.

1. Understanding WhatsApp Templates

WhatsApp message templates are pre-approved messages used for transactional notifications and marketing. These templates are structured to ensure compliance with WhatsApp’s Business Policy. Each template must follow a set structure and should avoid promotional language unless it’s explicitly for marketing purposes.

Key Components of WhatsApp Templates:

  • Placeholders: Used to personalize messages. For example, you can include a customer’s name, order ID, or delivery date.
  • Clear Language: Keep your language concise and professional.
  • Call-to-Action (CTA): For marketing, always include a clear CTA like “Shop Now” or “Learn More.”
  • Approval Process: Templates need to be submitted for approval by WhatsApp before they can be used.

2. Creating WhatsApp Templates for WooCommerce Order Notifications

Order notifications are transactional messages that inform customers about the status of their order, such as order confirmations, shipping updates, and delivery notifications. Here are a few common types of order notification templates you might need for WooCommerce.

a) Order Confirmation Template

Hi {{1}}, 
Thank you for shopping with us! Your order #{{2}} has been successfully placed. We will notify you once it is shipped.
- Order Total: {{3}}
- Estimated Delivery Date: {{4}}

If you have any questions, feel free to reply to this message.

Thank you!
[Your Company Name]

Explanation of Placeholders:

  • {{1}}: Customer’s name
  • {{2}}: Order number
  • {{3}}: Total amount of the order
  • {{4}}: Estimated delivery date

b) Shipping Notification Template

Hi {{1}},  
Good news! Your order #{{2}} has been shipped and is on its way.  
- Tracking Number: {{3}}  
- Estimated Delivery: {{4}}

You can track your order here: {{5}}.

Thank you for shopping with us!  
[Your Company Name]

Explanation of Placeholders:

  • {{1}}: Customer’s name
  • {{2}}: Order number
  • {{3}}: Tracking number
  • {{4}}: Estimated delivery date
  • {{5}}: Tracking URL

c) Delivery Notification Template

Hi {{1}},  
Your order #{{2}} has been successfully delivered! We hope you enjoy your purchase.  
If you have any questions or need support, feel free to contact us.

Thank you for choosing [Your Company Name]!

Explanation of Placeholders:

  • {{1}}: Customer’s name
  • {{2}}: Order number

3. Creating WhatsApp Templates for Marketing

Marketing templates are designed to promote your products or services to customers. Unlike transactional messages, these are promotional in nature and must be clearly marked as such when submitted for approval.

a) Promotional Offer Template

Hi {{1}},  
Great news! We're offering an exclusive {{2}}% discount on all our products this weekend.  
Use code: {{3}} at checkout to save. Hurry, the offer ends {{4}}!

Shop now: {{5}}  

We look forward to seeing you!  
[Your Company Name]

Explanation of Placeholders:

  • {{1}}: Customer’s name
  • {{2}}: Discount percentage
  • {{3}}: Discount code
  • {{4}}: Offer expiry date
  • {{5}}: Shop URL

b) New Product Launch Template

Hi {{1}},  
We're excited to introduce our latest product – {{2}}!  
For a limited time, we're offering a special price of just {{3}}.  

Check it out here: {{4}}  

Don't miss out on this exclusive launch offer!  
[Your Company Name]

Explanation of Placeholders:

  • {{1}}: Customer’s name
  • {{2}}: New product name
  • {{3}}: Product price
  • {{4}}: Product page URL

c) Abandoned Cart Reminder Template

Hi {{1}},  
We noticed you left some items in your cart!  
Don’t miss out on completing your purchase of {{2}}. Click here to check out: {{3}}  

Need any help? We're here for you.  
[Your Company Name]

Explanation of Placeholders:

  • {{1}}: Customer’s name
  • {{2}}: Name of the product in the cart
  • {{3}}: Cart URL

4. Tips for Writing Effective WhatsApp Templates

  • Personalization: Use placeholders to personalize messages with the customer’s name, order details, or products.
  • Brevity: WhatsApp messages should be short and to the point, especially for transactional notifications.
  • Clear CTAs: For marketing messages, include clear, actionable CTAs like “Shop Now” or “Redeem Offer.”
  • Compliance: Ensure that your templates comply with WhatsApp’s Business Policy, avoiding overly promotional or spammy language.

5. Submitting WhatsApp Templates for Approval

Before you can send WhatsApp message templates, they need to be approved by WhatsApp. Here’s the process:

  1. Log into your WhatsApp Business API account.
  2. Create your message template with the appropriate placeholders.
  3. Submit the template for approval through your messaging provider (like WooSMS or another API provider).
  4. Wait for approval – once approved, you can start using the templates in your automated workflows.

6. Conclusion

Integrating WhatsApp into your WooCommerce store with automated order notifications and marketing messages can greatly improve your customer engagement and retention. By using well-crafted WhatsApp templates, you ensure that your messages are professional, personalized, and compliant with WhatsApp’s policies. Take the time to create both transactional and marketing templates to enhance customer interactions and boost your sales.

 

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